Subscription fees
| Business customers and Apartment cooperatives | |
| Subscription fee | FREE |
| Transfer of balances | FREE |
| Carrying over the accounts by restatement of previous periods | 0,5 ... 1x monthly fee per cleaning month |
| Reinstatement of the suspension of an accounting service contract | 30€ once |
| Repeated reinstatement of suspension of an accounting service contract | 50€ once |
| Setting up a direct debit service with a bank | FREE |
Annual accounts
| Business customers | Apartment cooperatives | |
| Preparation of the annual report ( 1 x per year ) and input into the RIK. | This price is shown in the price calculator. 1/12 of the amount is collected monthly | This price is shown in the price calculator 1/12 of the amount is collected monthly. (excluding activity report) |
| Annual report to be audited ( 1 x per year ) and input into RIK | from 210€ each | - |
| Line by line consolidation of annual report ( 1 x per year ) and input into RIK | from 300€ each | - |
| Annual report / Self-employed persons completing annual return of business income Form E | Monthly average cost of service for the reporting year Min. 50€ Report | - |
Other services indirectly linked to accounting for business clients
| Price | Comment | |
| Accounting advice (except for contractually agreed time in the current month). | 26€ per hour | For example, accounting and tax law obligations arising from |
| Representation of the company in the Tax and Customs Board, communication with the auditor (except for the time agreed in the contract in the current month). | 26€ per hour | For example, communication with a tax official or an auditor of the contracting authority. in the control of economic activities |
| Preparation of and justification for an application for VAT registration to the Tax Administration. | 110€ each | The accountant prepares a statement based on your information and, if necessary, submits it to the Tax Administration. |
| Application for an EORI number | 30€ each | The accountant will help you prepare and submit an application to the Tax Administration for an EORI number. |
| Subsequent submission of documents by the client (The later documents are those that should have been submitted to the accountant two working days before the deadline for the completion of the reports that require them.) | 1/3 of one month's contract fee | For example, if the documents for the month of January have not been submitted by 20 February and the contract fee is €60, €20 will be added to the invoice for extra work. Additional work will include correcting VAT returns already submitted by the accountant. |
| Inventory accounting; Off-balance sheet accounting for small assets; Sales order processing | 26€ per hour | As a general rule, the volume will be agreed separately and will be added to the basic fee. |
Other services indirectly linked to accounting for housing associations
| Price | Comment | |
| Consultation (except for contractually agreed time in the current month) | 26€ per hour | For example, accounting and tax law obligations arising from or issues related to the management of the IV |
| Carrying out loan accounting | 10€ per month | Temporary increase in accountant complexity due to the split of loan entries |
| Auditing services for housing associations | from 85€ (1 year) or 26€ per hour | The result is a report in which the auditor states whether the annual accounts present a true and fair view of the financial performance and financial position of the housing association and whether the management board has been organised in the manner prescribed by law. |
| Representing a company at the Tax and Customs Board | FREE | - |
| Subsequent submission of documents by the client (The later documents are those that should have been submitted to the accountant before the deadline for the completion of the reports that require them to be recorded.) | 1/3 of one month's contract fee | For example, if the documents for the month of January have not been submitted by 20 February and the contract fee is €60, €20 will be added to the invoice for extra work. Additional work includes correcting declarations already submitted by the accountant. |
Services related to the use of software
| Business customers | Apartment cooperatives | |
| Arbalans OÜ Remote Worker - Concurrent user | 12€ per month | 13€ per month |
| Use of client software as an accounting service. | FREE | FREE |
| Use of Arbalans OÜ software as an accounting service. | Contract up to 50€/month: Without payroll 2€/month With payroll 5€/month Contract from 50€/month: Without payroll 3€/month With payroll 8€/month This price is also shown in the price calculator. | Contract up to 50€/month: Without payroll 2€/month With payroll 5€/month Contract from 50€/month: Without payroll 3€/month With payroll 8€/month This price is also shown in the price calculator. |
Handling of original documents
| Business customers | Apartment cooperatives | |
| Paper documents: | ||
| Temporary retention of the original documents for the service period until the approval of the annual accounts. | FREE OF CHARGE (After the approval of the annual accounts, the client undertakes to take possession of the original documents at the latest by the end of the current year of approval).) | FREE OF CHARGE (After the approval of the annual report, the service provider undertakes to inform the client that the original documents are ready for delivery.) |
| Return of the original documents to the client after approval of the annual accounts for the service period. | FREE (Until the end of the year following the service period.) | FREE ( Until the end of the current year.) |
| Retention of original documents at the request of the client for 7 years after the approval of the annual accounts. | 30€ folder / 7 years Terms and conditions: Once the invoice has been paid, Arbalans OÜ guarantees the availability of paper documents for 7 years. At the end of 7 years, outdated records will be destroyed. | 30€ folder / 7 years Terms and conditions: Once the invoice has been paid, Arbalans OÜ guarantees the availability of paper documents for 7 years. At the end of the 7th year, an inventory of the records will be made - obsolete records will be destroyed. |
| If the customer has not expressed a wish to take over the original documents for the closed period by the above deadline and wishes to take possession of the documents at a later date, additional storage costs will be charged. | 128€ folder | - |
| Printing digitally received original documents on A4 paper | 0,15€ 1 doc. | 0,15€ 1 page (applicable to documents received from 01.01.2012) |
| Digital documents: | ||
| Temporary digital preservation of the original documents for the service period until the approval of the annual accounts. | FREE | FREE |
| After the approval of the annual report for the service period, the client's access rights are maintained. Documents can be downloaded to your computer for further storage. | FREE of charge (until the approval of the annual accounts) | FREE of charge (until the approval of the annual accounts) |
| Re-opening access to closed documents at a later date | 128€ per financial year period | 128€ period |
| Digital preservation of original documents at the client's request after approval of the annual accounts for a period of 7 years. | 1 financial year 21€ / 7 years (option also available in the price calculator). 1/12 of the amount is collected monthly) Terms and conditions: Arbalans OÜ guarantees access to documents via the internet for 7 years. During this period, the client will be able to download and, if necessary, reproduce the digital documents in paper format at any time. The service will remain open after the termination of the accounting service contract between the client and Arbalans OÜ. Documents that have exceeded the retention period are automatically deleted.. | This is the price shown in the price calculator - 7 years 21,00€ 1/12 of the amount is collected monthly. Terms and conditions: Arbalans OÜ guarantees access to documents via the internet for 7 years. During this period, the client will be able to download and, if necessary, reproduce the digital documents in paper format at any time. The service will remain open after the termination of the accounting service contract between the client and Arbalans OÜ. Documents that have exceeded the retention period are automatically deleted.. |
| Scanning and adding metadata to digital documents: | ||
Scanning - converting a paper document into a digital PDF format. | 0,26€ 1 doc. | 0,26€ 1 doc. |
| Digitisation: | ||
| Digitisation of accounting documents submitted digitally in the current reporting period | FREE | FREE |
| Ex-post digitisation of accounting documents from previous reporting periods scanning is added for paper documents | 0,12€ 1 doc. | 0,12€ 1 doc. |
| Digitisation of accounting documents scanning is added for paper documents | 0,26€ 1 doc. | - |
Address service and logistics
| Business customers | Apartment cooperatives | |
| Address service (only for clients with a monthly accounting service contract) : | ||
| The postal address of the client's company at the same postal address as the accounting office of Arbalans OÜ. | 320€/year | - |
| Notification of incoming mail to the customer | FREE | - |
| Forwarding of incoming mail to the customer | EV postage +1€ or scanning cost +1€ per item. | - |
| Logistics: | ||
Arranging the delivery of documents within Tallinn and Paide | 10€ per session (further by separate agreement) | 10€ per session (further by separate agreement) |
| Use of the car for the benefit of the customer | 1€ per kilometre | 1€ per kilometre |
| Sending documents to the Governing Board by e-mail for printing and posting | - | FREE |